Greening a Presentation/Poster Session

A lot of people feel that greening a presentation takes time and resources. In reality it can be done by taking a few simple steps. Listed below are a few things that presenters can do to reduce the environmental footprint of a presentation.


  • Limit handouts. Or use E-handouts (get email addresses and email materials on the spot or after the presentation)
  • Reduce print size.
  • If handouts are a must then consider using 100% post-consumer paper and double sided printing.
  • If available print materials using soy or vegetable based inks.
  • Use dry-erase boards or chalkboards instead of flip chart paper.
  • Use non-toxic markers.
  • If participants would like copies of specific material provide these via e-mail or webpage.
  • Check spelling to avoid reprint.
  • Encourage participants to use recycling bins in the room.


  • No laminate unless posters will be reused.
  • Print on recycled paper.
  • Organic Inc (if possible).
  • Possibly use projectors.

If you are thinking of running a green conference yourself

  • Provide list of green printing principles
  • Award for most “green” poster
  • Use reusable cups or mugs for nutritional breaks or BYOM.
  • Send food waste for compost.
  • Encourage participants to bring their own paper and pen to avoid setting each seat with pens and notebooks.
  • Donate excess packaged food to local food banks and shelters.
  • Have recycling bins readily available and clearly signed.
  • Avoid use of coffee stirrers, straws, paper doilies, and toothpicks.
  • Provide finger food to avoid use of utensils.
  • If possible use naturally lighted meeting rooms to conserve energy.
  • Turn off or dim the lights if room not in use.