THE UNIVERSITY
Undergraduate Degree Examination and Grading Procedure COLLEGE OF ARTS AND HUMAN SCIENCES COLLEGE OF ENGINEERING AND SCIENCE COLLEGE OF BUSINESS, EDUCATION, AND LAW |
2.7 Examination and Grading Procedures2.7.1 TESTING PROCEDUREThe following applies to all undergraduate faculties except the Faculty of Law and the Faculty of Education. It is expected that all courses will have some type of non-optional, meaningful, final testing procedure (written test, oral interview, essay, take home test, etc.) during the examination period. Three-hour evaluation periods will be scheduled in the formal final examination periods in each term of the regular year for all courses which terminate in that term. All final testing procedures as indicated above will take place or fall due during the three-hour period so scheduled. The actual duration of testing procedures during the scheduled period may be less than three hours at the discretion of the individual instructor. If oral or other special types of examinations can not be accommodated in the three-hour period, notice will be given to the Registrar by the Executive Dean (or delegate) of the College involved, and special arrangements will be made. The Office of the Registrar will complete the foregoing scheduling for the Fall term prior to September 1, and for the Winter term prior to January 1, so that it is available to students before they finalize their course selections. The last week of lectures in each term must be free from any type of testing procedures. This regulation does not apply to routine laboratory tests or normal field work evaluations which are part of a series. Courses that are presented by a specialized teaching method such as self-paced methods or modularized methods where the testing procedures are an integral part of the instructional process shall be exempt from this regulation subject to approval of the Dean of the faculty in which the course is given. If the final testing procedure takes the form of an oral interview, a take home test, an essay, etc., it must take place or become due during the examination period. It is left to each academic area to set the range of the weights of the final testing procedures. The following applies to all undergraduate faculties. Each instructor must inform his or her students, by the end of the second week of each course, concerning the following: (a) all procedures for determining the final grade in a course, including those for conversion of raw scores into letter grades (this includes procedures in which students are evaluated by observers or supervisors, rather than by written examinations or submitted assignments; (b) the approximate dates for tests, essays, etc. Alterations of the announced dates under (b) above may be made by the instructor with the consent of the majority of the registered class. Instructors may not alter the date of final examinations if scheduled by the Office of the Registrar. 2.7.2 OFF-CAMPUS EXAMINATIONS
A student's progress within a program will be evaluated on the basis of the grade point average. For purposes of calculation, the grade point earned in a 3.00 credit hour course will be one-half the weight of that earned in a 6.00 credit hour course. A grade point earned in a 1.50 credit hour course will be given one-quarter the weight earned in a 6.00 credit hour course. Example:
Some faculties calculate weighted averages based upon the number of
contact hours for each course. In these faculties, the average is calculated
as follows:
Courses in which an F or F- grade is received will be recorded on the
student's transcript but will carry no credit toward a degree. A grade
of IP is recorded at the end of the first term of a two-term course.
Subject to regulations laid down by the faculty or school, a grade of "Incomplete" may be assigned to a student who so requests and at the discretion of the instructor and academic unit head. Such a grade will be granted to a student who has not been able to complete all course requirements by the date of the final evaluations. The grade of "Incomplete" could be used in situations such as: (i) the missing of an examination or test for a valid reason, (ii) the failure to complete required projects or assignments in the
allocated time owing to circumstances beyond the student's control.
2.7.4 CALCULATION OF AVERAGES
2.7.5 APPEALS
In summary, all appeals must be made in writing to the appropriate faculty through the Office of the Registrar, no later than three weeks after the final mark has been released by the Registrar. The appeal must be accompanied by a $20 fee which will be refunded to the student if the appeal is successful. Students are encouraged to submit a letter of rationale for the appeal, including relevant supporting documents. Aegrotat Standing: A student who wishes to receive consideration on medical or compassionate grounds should communicate with the Office of the Registrar as soon as possible. A letter of rationale and supporting documents (e.g., the attending physician's letter) must be submitted to the Registrar forthwith. |
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