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TO OSSA 2007 COMMENTATORS: INSTRUCTIONS FOR SUBMITTING COMMENTARIES FOR THE 2007 OSSA PROCEEDINGS
Commentaries should be sent to OSSA and to the author of the paper on which you are commenting no later than 1 week before the conference. The title of your commentary should be: Commentary on: <Author’s Name(s)> “<paper title>” [example: Comment on: J.A. Blair’s “Argument and its uses”] Regarding length, commentaries are normally expected to be between 1,000 and 1,500 words. If you want, where appropriate you may in your written comments make reference to the page number(s) of the copy of the paper the author sends to you. 1. MANUSCRIPT SUBMISSION: Before Monday, 28 May 2007, commentaries for the program and the proceedings should be sent by e-mail as a separate attachment to two places: (1) to <ossa@uwindsor.ca>, and (2) to the e-mail address of the person on whose paper you are commenting. · Subject Line: The subject line of the email should be: “Comment <Author’s Name>” [example: “Comment Johnson”] · File Name: The file name of the attachment should be the commentator’s surname [example: “Johnson”]. Paper copy: Please hand in a paper copy of your manuscript at the Registration desk when registering at the conference. 2. WORD-PROCESSING PROGRAM: the commentary must be formatted as either MS Word for Windows (.doc) files, or as Rich Text (.rtf) files. Submissions in other programs cannot be accepted. If submitting a Word document, do NOT use Word 2007 format but only Word 2003 or earlier. 3. BASIC FORMAT OF THE CONTENTS OF THE PAPER: Submissions should be in Times Roman font, 12 point type-size, single-spaced, and fully-justified (both flush left and flush right). Leave only one space after any punctuation mark—NOT two.
4. BEGINNING: The paper must begin with the title, flush left, in 16-point type, (only the first word and proper names capitalized), followed by one blank line, followed by the author's name or authors' names in 14-point type, followed by one blank line, followed by the author’s contact information in 10-point italic type on several lines (department, institution, city and province/state, country and postal code, e-mail address). The title of your commentary should be: Commentary on: <Author’s Name(s)> “<paper title>” [example: Comment on: J.A. Blair’s “Argument and its uses”] 5. PAGE NUMBERS IN RUNNING FOOTER: Place Arabic page numbers in a footer, centred, in 12 point font, starting on page 1. 6. SECTION HEADINGS: Section
headings should be all caps, flush left, and with a blank line before and after
them. You may, but you need not, number them consecutively.
7. QUOTATIONS: Use double quotation marks for quotations or for “scare” quotes; only use single quotations marks for quotations within quotations or around a term that is being mentioned (example: ‘argument’ is spelled with one ‘e’). Long quotations (more than two lines long) should be indented one tab stop, but flush right, in 10-point type, and not in quotation marks. There should be a blank line before and after any such indented quotation. 8. CITATIONS: Do not use footnotes for citation purposes. All source citations must be in the body of the text. If you want, where appropriate you may in your written comments make reference to the page number(s) of the copy of the paper the author sends to you. Literature should be referred to by its author’s surname (or authors’s surnames) and the year of publication of the work cited, followed by a comma, followed by ‘p.’ then a space then the page number. For two or more pages, use ‘pp.’ and the first and last page number separated by a hyphen (examples: Toulmin 1958, p. 124; van Eemeren and Grootendorst 2004, pp. 147-150; Pinto, Blair and Parr 1994, p. 14). Complete descriptions of the publications referred to are to be presented in a list called List the references for citations at the end of the text (see below). 9. DIAGRAMS: Only diagrams that reproduce in Word will be printed. They should appear in the submitted document where and as they are intended to appear in the final paper. 10. NOTES = FOOTNOTES: Make notes by using the option FOOTNOTE. (Do NOT use or insert endnotes). Do not use any formatting options in the footnotes. Restrict the number of footnotes to a bare minimum. 11. REFERENCES LIST: Works cited in the paper should be listed at the end of the paper after an interval of two blank lines. Both the heading "REFERENCES" in all capital letters and the entries under this heading should be in 10-point type. There should be one blank line between the heading and the first reference. References should have a hanging indent; that is, the first line of each entry should be flush left and subsequent lines should be indented one tab, i.e., the same distance from the left margin as the indentation of a paragraph in the body of the paper. 12. REFERENCE STYLE: The references should conform to the American Psychological Association (also known as “APA”) format. See the following examples (book, article in journal, article in book):
13. TEMPLATE: The file “OSSA07comment.doc” may be used as a template for submitted commentaries. Simply substitute the information from your commentary for that in the template to comply with the specified formatting requirements. Be sure to “match destination formatting” when cutting-and-pasting, and ensure that items such as QUOTATION STYLE, FOOTNOTE STYLE, CITATION STYLE, and REFERENCE STYLE are adhered to. 14. Commentaries must be ready to be published as received. The organizing committee will decide whether a submitted commentary merits publication in the Proceedings, but will make no corrections. Commentaries not formatted suitably for publication or with excessive typographical or grammatical errors might be excluded from the Proceedings. They will be returned to their author(s) for correction only if time permits and at the organizing committee’s sole discretion. 15. QUESTIONS: Any questions regarding document formatting should be addressed to:
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