Glossary

From CLEW Wiki

The "Glossary" tool provides definitions for row and column names in matrices. When participants move the mouse over a row or column name that matches a term in the "Glossary", a short description or definition is displayed. When participants click the name, a separate window opens containing a long description and/or other related information. Site coordinators often use the long description to provide detailed information on objectives, outcomes, or standards represented by each row in the matrix.

Contents 1 Key concepts 2 Things to consider 3 Adding a Glossary Term 4 Changing a Glossary Term 5 Deleting a Glossary Term 6 Exporting and Importing a Glossary 6.1 Exporting a Glossary 6.2 Importing a Glossary 7 Changing Permissions 8 Related Articles

Key concepts

Term: The word or phrase to be described. The term must be identical to the corresponding row or column name in order for the "Glossary" entry to work.

Short description: The description that displays when a user mouses over a column or row name with a matching "Glossary" entry.

Long description: The description that displays when a user clicks a column or row name with a matching "Glossary" entry.

Things to consider

The "Glossary" entry and associated descriptions for a row or column should be general enough to apply and be equally correct for all cells in that row or column.

Adding a Glossary Term

To add a term to the glossary, access the "Glossary" tool and follow these steps:

• If you do not see the "Glossary" menu bar, click the Reset button.

• Click the Add link on the menu bar. CLEW displays the Add Glossary Term screen.

• In the Term box, enter the term you need to define.

• In the Short Description box, enter a brief definition of the term.

• In the Long Description box, enter a longer definition or description, or add more extensive information to help participants fully understand the term. Use the icons and pulldown lists to format the text as appropriate.

• Click the Add Term button. CLEW adds the term to the glossary and displays it in the list on the home page. The new term and the short definition you entered for it are displayed in the list.

Or, to return to the home page without adding the term, click Cancel.

Changing a Glossary Term

To change a glossary term or either of its definitions, access the "Glossary" tool and follow these steps:

• If you do not see the "Glossary" menu bar, click the Reset button.

• Click the Revise link below the term you want to change. CLEW displays the Revise Glossary Term screen.

• Change entries in the Term, Short Description, and Long Description boxes, as needed. Use the icons and pulldown lists to format text for the long description, as appropriate.

• Click the Save Changes button. CLEW makes the changes and displays the list on the home page. The revised term and its short definition are displayed there.

Or, to return to the home page without changing the glossary entry, click Cancel.

Deleting a Glossary Term

To delete a term from the glossary, access the "Glossary" tool and follow these steps:

• If you do not see the "Glossary" home page, click the Reset button.

• Click the Delete link below the term you want to remove. CLEW deletes the term from the list.

CLEW does not display a warning message before deleting the term. Instead, CLEW immediately removes the term from the list.

Exporting and Importing a Glossary

If you own more than one site, you may want to use the same glossary in two or more of them. To do so, first export the glossary to your desktop as a compressed file first and then import it to the other site(s) where you plan to use it.

Exporting a Glossary

To export a glossary as a compressed file, access the "Glossary" tool on the appropriate site and follow these steps:

If you do not see the "Glossary" menu bar, click the Reset button. Click the Export link on the menu bar. Sakai displays the Opening File window. Follow the instructions.

Importing a Glossary

To import a compressed glossary file, access the site to which you want to import it and follow these steps:

• Add the file to Resources.
• Access the "Glossary" tool. If you do not see the "Glossary" menu bar, click the Reset button.
• Click the Import link on the menu bar. Sakai displays the Import Glossary Terms screen.
• Click the Select file link. Sakai displays the Select Item screen.
• Select the compressed file for the glossary.
• Under "When a term being imported exists," click to indicate whether you want the system to use the term being imported or ignore that term and use the existing term instead.
• To import the file, click Import. Sakai imports the file, adds the terms to the glossary, and displays the "Glossary" home page. Or, to return to the home page without importing the file, click Cancel.

Changing Permissions

• In the home page of the "Glossary" tool, click Permissions in the "Glossary" menu bar.
• Select the appropriate permission by placing or removing checkmarks for users in each role. You have the following options for each role:
• Delete – Users in this role may delete glossary terms.
• Add — Users in this role may add and import glossary terms
• Edit — Users in this role may change glossary terms and their definitions.
• Export — Users in this role may export a zip file of glossary terms.

To save the permissions settings, click Save. CLEW saves the settings and displays the "Glossary" home page. Or, to return to that screen without saving your changes, click Cancel.

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