FAQ
From CLEW Wiki
Common Questions Instructors Face
Help, I'm getting emails from students saying they can't see my site!
New course sites are created with this link "LAUNCH THIS SITE" activated and it is visible in the upper left menu of the site. Its purpose is to enable an instructor time to prepare a course site without students having access. When the site is ready, instructors are to click the link "LAUNCH THIS SITE" in the upper left menu to publish the site. This makes it visible to students, creates a link in Class Notes to the course and couples the class list from the Student Information System to the site. Students who are then registered in the course will then appear in the Site Editor and Roster tools. If students withdraw from the course, they will not be visible in the site (except in the Drop Box and Discussions tools). You may need to click the blue Refresh icon to refresh the Roster list 
.
If you still see LAUNCH THIS SITE link in the left-hand main menu of your CLEW course site, your students do not have access to the site.
Where is my course site?
Do you have students who say that they can't access your course or project site? Mention to them to check the "My Active Sites" tab on the right side of their menu.
If students still have difficulty finding your course or project site, please direct them to call the HelpDesk at ext. 4440 or send an email to helpdesk@uwindsor.ca.
What do I need to do to prepare for the next semester?
At the beginning of a new semester and there is always plenty for instructors to remember to do. A few helpful reminders to start the semester off right are available in the Start of Semester Checklist article.
We encourage your questions or feedback any time. For quick help at any time, use the search box on this site for your requested topic or contact the HelpDesk at helpdesk@uwindsor.ca or at ext. 4440.
How do I make sure that my student only sees his / her grades?
Instead of posting grades in Resources or in an Announcement, use the Feedback tool to post grades so each student sees only his or her own grade. It's confidential, secure, and the recommended method of posting grades to meet FIPPA (Freedom of Information and Protection of Privacy Act) regulations.
If you normally use a spreadsheet to record grades, use the "Feedback" tool to post secure, confidential grades quickly. Step-by-step instructions to post grades are found in the Feedback wiki article. Please note that the Feedback tool does not directly export to the eGrade system.
The Student Information System (SIS) can provide you with a spreadsheet ready for CLEW. All you need to do is add the grades! Log in to SIS and select the Download CLEW File button found under the Class List section. Then select the Click to e-mail to... You will be emailed a file that is ready for you to input grades.
NOTE: If you pull off your class list from the SIS, you will need to remove all VW students to be able to upload the file. Students who have withdrawn from your course will no longer be part of your CLEW course site.
If you do not have access to the SIS, your department secretary may be able to assist you.
Alternatively, you can use the Gradebook tool to calculate, post and transfer grades to the eGrade program and this tool will integrate with Assignments, Forums and Discussions. Gradebook also has the ability to create weighted categories.
How can I time-release course material?
Several CLEW tools, such as Resources, Lessons, and Discussions, allow you to post material to your course or project site while keeping the material hidden from your students' view until a future date that you specify.
For example:
- While you are uploading a file to the "Resources" section of your course or project site, click the Add details for this item link beside the Display Name text box. By default, Show this item will be selected for this file, which means this file will be immediately viewable when uploaded.
- You may choose to set a start and/or a stop date to when this file will be viewable. To create a start date, click the check box beside From to place a check mark in it.
- Select the date when participants will be able to access the resource by using the drop-down lists or by clicking on the calendar icon to select the appropriate day.
- Select the start time using the drop-down lists.
- Make any other selections to complete your uploading process and click Upload Files Now.
This resource will be hidden from students' view until the date and time you have specified.
Where can I get help in CLEW?
Did you know that on every page in CLEW, there is an Ask for Help link at the bottom of the left-hand menu? Clicking on this link opens a "Problem Report" form that, once completed, provides the HelpDesk with the information it needs to assist you in a timely fashion. Also, there is in-line help in most tools which is available when you click the blue question mark in the upper right corner of the tools. 
How do I refresh this tool?
Near the top of the screen of almost every tool in CLEW, you will find a blue refresh arrow located directly to the left of the name of the tool.
Use this handy button to quickly bring you back to the home page of the tool that you're currently using.
What is a "403" error?
Generally, the HTTP error 403 - Forbidden means that access to the file/folder you are trying to open has been denied, either on purpose or due to a misconfiguration.
403 errors can be caused by links to pages that do not exist, have been moved, renamed, or links to pages that the user trying to view the file does not have permission to view in most cases students.
- You have copied content from another course and all HTML links point to the old course resources and not the new course resources.
- Re-link all HTML links so that they point to the new course resource files and not the old course resource files
- If the files are html pages in Resources then using relative links instead of absolute links is an option
- Relative example: clew.gif
- Absolute example: https://clew.uwindsor.ca/access/content/user/lorie/Images/University%20Logos/UWlogo_black.png
- You have linked to a page that does not exist
- You have moved a page in your Resources folder
- You have renamed a page in the Resources folder
What is a Sandbox?
A CLEW "Sandbox" site is a place to experiment, play, and learn any tool of CLEW without your students ever seeing your experiments. Each instructor and site owner in CLEW is given a sandbox site. You will see your sandbox in your list of My Courses as "99-XX-XXX-SB CLEW".
If your sandbox site is a year or two old - consider requesting a new updated one. To do so: send an email to clew@uwindsor.ca with the subject, "Please refresh my sandbox" and we'll give you a new sandbox site.
How accessible is Sakai (CLEW)?
Several tools in Sakai (CLEW) have been created and implemented with accessibility in mind. There are still some areas that require improvement, and Sakai developers maintain a web page reporting updates and progress on accessibility and how it impacts various releases of Sakai. See the article on Accessibility for more details.
New Sites and Customization Questions
FAQ – New Site
How do I . . .?
Request a new CLEW site?
All instructors wishing to use the University's online learning management and collaboration system to support their teaching for the must request a course site for the term that it will be in use. If you have not done so already,visit www.uwindsor.ca/newclew to request your new CLEW site.
Here are a few things to keep in mind when completing the form. If you need:
- A new site
Please enter the details of your course when prompted by the online form.
- To “reuse” an existing CLEW site
A course site from a previous semester cannot be simply "reused"; it must be copied for a new semester. If you want to create a copy of an existing course, select Import content from an existing CLEW site when prompted. Please remember to update dates within your new site accordingly.
- A multiple-term site
Select the check-box beside the Select this option if this is a multi-term course. Then select the appropriate term for when the course ends using the Choose the ending term of the course drop-down list.
COPYRIGHT: Please check the Copyright Status for materials you've uploaded or linked to when preparing your site is accurate. You can find the information and options under 'Edit Details' in Resources or Drop Box or when you are in author mode in Lessons. Please ensure that you have appropriate permissions to post materials on your site. For more information on copyright, visit http://www.uwindsor.ca/copyright.
How do I get rid of tools I'm not using in my site?
Tools are listed in the left-hand column of your course or project site. You can clean up that list by removing any tool you are not using. You can also add new tools.
For example, if you are not using the Lessons tool this semester, but you would like to use the Discussions tool, remove the "Lessons" tool and add the "Discussions" tool to your left-hand menu.
To add or remove a tool and to find the list of tools available to you, use the Edit Tools function of the Site Editor tool.
The Site Editor, Roster, and Site Stats tools are not visible to students and we recommend leaving those tools active on your site. Some sites may have the tool name visible, but the students can't see the contents within these tools.
FAQ – Site Editor
How do I . . .?
Add tools to my site?
You can quickly and easily add CLEW tools to your site using the Site Editor tool.
- In your CLEW site, select “Site Editor” on the left-hand menu.
- On the grey “Site Editor” menu bar, select Edit Tools.
- Select the check box beside the tool(s) you want to add to your site. A check mark will appear in the box.
- Select the Continue button at the bottom of the page. You will see a confirmation screen.
- Select the Finish button at the bottom of the page to add the tool(s).
Update my course roster?
Your CLEW Course site should automatically be updated with student adds and drops but if you notice that there is a difference between the SIS class list and your CLEW Roster list, you can quickly refresh and ensure your CLEW course site reflects the most recent adds and drops.
Here's how:
- Visit your course site.
- Click on Site Editor on the left hand menu. When the “Site Editor” opens, you will see a list of users (students) that are members of your site.
- Scroll down to the bottom of this list and click the button labelled Update Participants.
Your site will now reflects the latest adds and drops.
Add TAs/GAs or other assistants to my site?
How do I add a TA to a course site?
On the course site,
- Click Site Editor in the left menu.
- Click Add Participants in the grey menu along the top of the frame.
- Type in your TA’s UWin ID - the part BEFORE the @uwindsor.ca part of their email address into the box.
- Click Continue
- Select Teaching Assistant by clicking the radio button beside Teaching Assistant, or other role you feel is appropriate. See the article about Permissions and Roles for further information.
- Click Continue
- Click Send Now (to notify your TA that you've added him/her)
- Click Continue
- Click Finish.
This will give your TA/Ga or other assistant the same access to the site as your students. If you would like your TA to have the same access and permissions as you, as an instructor, do, select "Lead Teaching Assistant" instead of "Teaching Assistant" in step 5.
Add students to my site?
Ordinarily, courses where students register through the SIS will auto-populate into your site and be visible in the Roster tool once the site is launched. You should not normally need to add or delete students registered in your course.
Occasionally, you may have a situation where you may need to manually add a student. To do so, follow the procedures listed above, but select "Student" for the role. You may want to contact the LMS Administrator at clew@uwindsor.ca prior to doing this to confirm that this might be necessary for your site.
FAQ – My Workspace
How do I . . .?
Not only can you change which sites appear in the tabs between the My Workspace and My Active Sites tabs, you can change the number of tabs that appear.
By default, you will see up to three tabs between the "My Workspace" tab and the "My Active Sites" tab. To change that number:
- Select Preferences in the left-hand menu of My Workspace.
- Select Customize Tabs in the grey menu bar.
- In the text box beside Tabs displayed you will see the number "3". Change that to the number of tabs to appear between the "My Workspace" tab and the "My Active Sites" tab.
- Select the Update Preferences button at the bottom of the page. You may need to refresh your browser window to see your changes.
Customize tabs?
You can change which sites appear in the tabs along the top of your screen.
- In My Workspace, select Preferences from the left-hand menu.
- Select Customize Tabs. You will see all of your Active Sites in the list on the left. The first three sites listed appear in their own tabs along the top. Use the up and down arrows on the left to move your desired sites to the first three positions.
- When you are finished making your changes, select Update Preferences. When you refresh your screen, the changes will appear in the tabs.
Change the names on tabs?
Unfortunately, you can't change the names / course numbers that appear on your tabs in your site currently. Here are a few of the reasons why:
- We have numerous courses / offerings with identical titles and it would be impossible for students in those courses to tell one from the other.
- We also have to consider our instructors who might be teaching 5 sections of the same course.
- We have a few course titles that are unusually long and they too would lead to usability issues.
The CLEW Team has been made aware of the numerous requests about this issue and if the Sakai community comes up with some interface customization options that address this, we will certainly explore that when the time comes.
Change CLEW email preferences?
You can control the amount of CLEW emails that you receive.
- In your My Workspace, click on Preferences on the left-hand menu.
- Select Notifications from the grey menu bar.
- Under Announcements in the Notifications screen, select the option you prefer.
- Scroll down and click Update Preferences.
IMPORTANT: Changes you make in your "Preferences Notifications" will affect how you receive messages from ALL your sites.
General and Urgent CLEW announcements will continue to be sent to everyone as "high priority" announcements and will not be affected by your setting selection in "Preferences".
Specific Tool FAQs
FAQ – Announcements
How do I . . .?
Create announcements?
There are two quick ways to get started in creating an announcement:
- On your home page, select Announcements from the left-hand menu. Next, select Add from the grey menu bar.
- On your home page, select the title of any announcement displayed in the right-hand “Recent Announcements” list. This opens the "Announcements" tool. Then select Add from the grey menu bar.
Then fill in the rest of the options as they appear on the Announcements screens.
Why didn't the students know about my announcement?
Be sure to select the High-All Participants option in the Email Notification before you click Add Announcement or your students won't get an email about it. The default option in the tool is None - No Notification.
FAQ - Assignments
How do I . . .?
Respond to students wondering if assignment has been received?
To reduce the number of requests you might receive asking for confirmation of submissions, let your students know that when an assignment has been submitted through the Assignments tool, CLEW sends an email notification about the successful submission to the student.
If they haven’t received their confirmation and would like to check on the status of their assignment, students can always check the Assignments page to verify successful submissions.
Can I grade Assignments Offline?
When using the Assignments tool, you can grade assignment submissions on-line or download all the assignment's submissions at once and grade off-line. Once you are finished grading all the submissions off-line, you can upload all graded submissions at once. See the Assignments article for further details about how to perform this function.
Release grades?
When you create an assignment in Gradebook, and then associate it to an assignment when creating or editing the assignment, make sure there is a check mark beside "Release assignment. Make this assignment visible in the assignment list displayed to students". If you don't, your students will not be able to see the assignment at all.
If you have already created the assignment, click on the name of the assignment to open the assignment summary. Click the Edit Assignment Settings link. Click in the check box beside "Release assignment. Make this assignment ..." to place a check mark in the box. Click the Submit button. Now your students will have access to their grades.
Frequently Asked Questions About Discussions
How do I? . . .
Use Marked as Read
When a message is read, the icon color changes from orange to white. But if you leave Discussions without clicking on "Mark All as Read", when you come back, those icons will be orange again. You must select "Mark All as Read" for them to stay white. But you don't want to mark messages as read until you're done reading all of them because it changes ALL your messages to white. You can also mark individual topics as read, which is much easier to keep track of discussion you have read. Please read the section on Discussion Topics Marking Topics as Read for more details on the "Mark" functionality.
Add My Picture
To add your photo (avatar), select My Profile on the top menu (right under "Discussion Home"), scroll down the bottom of the page and you will find instructions for adding your photo by upload from your computer. Please limit your photo size to no larger than 130 x 130 pixels. Note: You have to use jpeg or gif file format.
Insert Image in Discussion Post
Place your cursor where you want the image to be in your discussion posting. Select the "Attach Files" button (below the discussion box next to the "Submit" button). Scroll down to see the "File Attachment" Panel. There, click on the "Browse" button to locate the picture you want to insert. Be sure it has an appropriate file extension suffix (.jpg, .gif) and is appropriately titled (no spaces, lowercase, etc.). Select the "Submit" button (remember, it's up next to the "Attach Files" button).
Enable Students Moderating Forums
I would like students to be moderators of specific forums as part of their grade. Is this possible?
You can make a student a moderator of a forum. You can simply add a forum and in the title, you can add the name of the moderator. For example: A Good Man is Hard to Find - Led by Mary Jane. You do not need to adjust the roles for the students if they are only replying to posts. If you want them to be able to lock a topic, delete posts, etc, you will need to change their role using the Site Editor tool, but be cautious, as that will apply to the entire site.
Use the Quick Reply Button
"Quick Reply" quickly pops up a simple box with no editor toolbar options. It's nice and simple and allows you to post a fast reply to a topic when it doesn't require a great deal of thinking, composing, etc.
Send Private Messages to Multiple Individuals
You can send private messages to up to 10 site participants at a time using the Private Messages and the My Profile part of the Discussions tool. Select the participants you want to send the PM to. If they are not listed next to each other, click on one, then hold the Command/Control key and click on another.
Use the Search Function
This feature is not supported in Discussions. You can only search for keywords ordered by author, date, subject or forum in a specific forum or all forums. You can see the number of posts by individuals in the "Member Listing" area or by selecting an individual’s name where hyperlinked, and you will be brought to a summary profile page.
Set up Private Groups
Can I develop three private groups so students can discuss their project within their own group?
Yes. Groups need to be established in CLEW (using either the Sections tool or "Manage Groups" in the Site Editor tool) prior to creating the Discussion forums. For more information on establishing groups, visit http://www.uwindsor.ca/clewhowto. Also, see the section in Assigning Groups section.
Reply with a Quote
Can I respond to a specific item in the Discussion List instead of having to post at the end?
You can quote someone by selecting the "Quote" button to the upper right of a message, as opposed to the "Post Reply" button to the lower left. Your message will appear at the end, along with the quoted message.
Preview Posting
There is no preview feature. Instead, you can edit your messages as many times as you want upon posting.
Create a Forum
To create a new forum, select the "Manage" link at the top right toolbar at the top of the page. In the "Forum Admin" list, select "Forums". At the bottom of the list of existing forums, select "Insert New". Fill in the information and select "Update". Return to the "Discussion List" by selecting the link under "Administration" in the left menu list.
Set up Student Peer Review Posting
Can I create a folder in a discussion (i.e. Assignment #1) and have each student create their individual posting so that when someone critiques a student's submission it appears directly below their work?
Instruct your students to initiate individual posts (new topic) to attach their assignment under a forum, say, called Assignment #1 (not category - the category could be called Assignments). Then, peer reviews of each student’s submissions will be added in the order posted, below the original student's top-level submission. Students instructions might be something like this: Select "New Topic" to post your assignment, and "Post Reply" to post your critique on a classmate's assignment.
Create a Category and Forum
How do I create the top level category of Assignments, and beneath it, Assignment #1 forum?
Go to "Manage" >> "Categories" >> "Insert New", and label it "Assignments." Select "Forums" on the left (under "Manage"). Select "Insert New", and label it Assignment #1. Select Assignments in the drop-down menu for category. Select "Discussion List" to return to home and see your newly added category and forum. As the term progresses, you can add more forums for Assignment #2, etc. (See Administration Options image on right).
Make a Reply-Only Forum
Go to Manage >> Forums >> Insert New. Complete title and description. Choose "Reply Only" (locked) for the forum type. Save your changes.
Change the Order of Topics
I want to change the order of topics that I've created in the discussion list. I attempted to click and drag but that didn't work.
You can't reorder topics. They are listed chronologically, in the order posted. You can force topics to appear first by making them "Announce"(ment), "Sticky", or "I’ll re-use" types. All student-created topics can only be "Normal".
Import Topics for Next Term
Is there a way to get all the discussion topics I created last term to roll over to the new term's Discussion area?
Yes. You can export/import categories, forums, and re-usable topics (top-level only, no replies).
Reply to a Specific Post
My students have a topic going. How can I go back and comment on parts of it?
Discussions are purely chronological so the newest posts will always show up at the bottom. Therefore, it is important to instruct students to use Quote to create context when responding to messages.
Avoid Cluttered Forums
I’ve noticed the Forums are getting cluttered with several unrelated posts in the same topic. How can I avoid this?
It is a good idea to ask students to not mix themes in one topic, but rather start new topics for different items. The idea of topics is that the replies relate to the starting idea. Any new topics or questions should be posted in new topics.
Format Postings
The formatting for my posting is ruined. The right margins are extended so far that I can't read the postings without going all the way to the bottom to scroll right. What happened?
Please teach your students/site participants to use the "W" (Word Paste) icon or the "T" (plain text) when copying/pasting from Microsoft Word.
The web does not like MS Word’s code. When you copy something from Word and it's on your clipboard, the "W" clipboard icon in the top row of the toolbars above will become active. Select this, paste in your text with CTRL + V, and select OK. This will clean up the Word code to enable it to be embedded into the "Message Body".
FAQ – Feedback
How do I . . .?
Upload to Feedback?
Be sure to "Save". Once you've selected a file to upload in the Feedback tool and clicked Post, you will receive a verification screen. You must click the Save button or your upload will not be saved to your site.
The CLEW Team has added some helpful text to the verification screen to remind you to please press the Save button below to save the upload.
Release grades?
When you upload your grades file in the Feedback tool, make sure you place a check mark beside Release feedback to participants? If you don't, your students will not be able to see their grades.
FAQ – Forums
How do I . . .?
Grade in Forums?
Forums is one of two tools you can use in CLEW for asynchronous on-line discussions.
- In the “Forums” tool, select Statistics in the grey menu bar.
- From the list of students, select the name of the student whose contributions to “Forums” you want to grade. You will see a list of all messages that this student posted.
- To read any message, click on the "Expand Message Content" little black arrow to the left of the message. The message will appear directly below the forum title. You can open all messages in the same way.
- When you are finished reading the contributions of this student, select the Statistics link in the "bread-crumb trail" and select the next student you want to grade.
FAQ – Gradebook
How do I . . .?
Make final grades visible?
If using the Gradebook tool to show students their final grades (or "course grade" as it is called in “Gradebook”), you must enter at least one other “Gradebook” item.
In other words, if you do not put any assignment or test scores into Gradebook and put ONLY final grades, students will not be able to see the grades.
Please keep in mind that grades in CLEW are not official grades. Only grades in SIS are considered official grades.
Display grades? (Assignments and Gradebook)
If you are using the Assignments tool and the Gradebook tool to display grades to students, keep this tip in mind: Anytime you change a student's grade in “Assignments”, you need to click Release Grades in order for grades to be viewable to students in Gradebook. Even if you have previously selected Return to Student or Release Grades, you will need to select Release Grades a second time to ensure the correct grades are visible in Gradebook.
FAQ – Lessons
Why would I use Lessons over Resources?
- You can have an INSTANT backup of all your content (lessons + uploaded media) on your desktop using the export feature.
- It allows you to guide students' learning by unit - by providing all your lectures notes, ppt, links to external resources, etc. in a sequential way for students. You can use dates to help them with pacing.
- Having all the material for a unit together (in sections) reduces the need for students to search around in other areas of the course, such as resources, to find it. The easier the path to finding information for students, the better.
- Modules automatically creates nice navigation for students and allows you to add "descriptions" for the modules and "instructions" for your sections (web links and documents that you upload) so that students know what they are supposed to do with the material you have posted.
In sum, you can guide students. It's not just a place with a bunch of stuff.
How do I . . .?
Add Links?
In the Lessons tool, you can enter text and pictures and add active links to websites if you select "Compose content with editor" when adding content to a Lesson.
Here's how: While adding or editing Lesson content with the CLEW editor,
- Place your cursor in the text where you want the link to appear.
- Click the Insert/Edit Link icon.
- Type or paste the URL into the URL text box. Notice that the “http://” is already entered for you in the box next to it.
- Click the Target tab.
- From the Target drop-down list, select the New Window (_blank) option.
- Click OK.
Expand or Contract the View of the Modules?
- By default, the list of modules is expanded to show their included sections and subsections. To change your view to show modules only (no sections), click on the double-headed arrow at the top of the list, or on any of the down-pointed arrows to the left of each module.
- To expand the view, click on arrow again.
- Students can collapse and expand modules as well.
Add a Link in my Section
The best way to create links within your text is to use the Insert Link icon. The key here is to FIRST--Type in a name for your link. i.e. "Museum of Modern Art." Next, highlight the text, THEN--click on the Insert Hyperlink Button and enter the actual URL in the space provided. When you finish the process; the TEXT you entered and highlighted turns into a hyperlink! This is the way to have a "pretty" link name appear in your Section instead of a big 'ol ugly URL...
Important Tip: When inserting a hyperlink: Be sure to select Blank in the Target Frame drop-down menu. This tells the browser to open the URL in a NEW PAGE when the hyperlink is clicked. This is standard practice on the Internet and has the advantage of leaving the section page with the link alone so the student can come back to the section and not get lost on the web!
FAQ – Resources
How do I . . .?
Expand and collapse folders?
In Resources you can open all folders at once to scan the contents.
To do so, click the black diamond shaped Expand All button on the grey menu bar at the top of the screen. This button appears to the left of the Title button.
To collapse all folders, click the hour glass shaped Collapse All button.
This function is also available in the Lessons and Drop Box tools.
Organize Resources?
Items placed in the Resources section are listed alphabetically by default. This means that the most important items may not be at the top of the list or in any useful order, making it difficult for you and your students to find the files you are looking for.
If an alphabetical listing makes files difficult to find, you can rearrange the items to appear in a more logical order.
- On the “Resources” home page, click the arrow on the Actions link next to the folder you want to reorder and click Reorder.
- Use the arrows on the right side to move items up and down. Continue to click the up or down arrow until you have reordered the resources to your satisfaction.\\or\\b) You may reorder the resources in the folder by using the Position column on the right hand side. Click on the drop-down arrow of the Position number beside the resource you want to move. Select the desired number. The resource moves to occupy that position in the list.
- Click Save to finish or Cancel to return to the “Resources” list without saving any changes.
How do I reorder the contents in my Resources tool?
In the "Resources" tool, files are listed in alphabetical order by default. This means that the most important items may not be at the top of the list or in any useful order, making it difficult for you and your students to find the files you want.
Here's how to change the default order of your "Resources":
- On the Resources home page, mouse over the Actions link next to the folder in which you want to reorder the contents and click Reorder.
- Use the arrows on the right side to move items up and down one. Continue to click the up or down arrows until you have the resource where you want it.
- You may also reorder the resources in the folder by using the Position column on the right hand side. Click on the drop-down arrow of the position number beside the resource you want to move. Select the desired number. The resource moves to occupy that position in the list.
- Click Save to finish or Cancel to return to the "Resources" list without saving any changes.
FAQ - Wiki
How do I . . .?
Use math notation in Wiki?
The Wiki tool of CLEW now supports mathematical notation. The Wiki tool allows you to easily create and edit web pages as part of your CLEW site. You can include mathematical notations using LaTeX. To learn how to add mathematical notation in CLEW's Wiki tool, read How to Add Mathematical Notations to a Wiki Page in the Wiki article on this site.
Copyright Communications in CLEW
What's the latest information about how copyright affects using CLEW?
Below are some communiques sent to campus in various formats outlining some of the recent changes as to how we handle copyright in CLEW.
Announcements
January 14, 2011
Changes to the Campus Copyright Practice - Announcement
Subject: Changes to the Campus Copyright Practice May Affect You: CLEW May be Able to Assist!
In our work we often want to share articles or handouts with students and colleagues, and CLEW provides an excellent way to share resources. There have been recent changes in the way copies can be made and shared that are important for us all to know. Student and instructor activities around copying for both personal and academic purposes will be under the Copyright Act of Canada, and guided by a Fair Dealing Policy.
The Leddy Library has recently posted an update regarding campus copying on the University’s new copyright website, which reads: As of January 1, 2011 the University of Windsor campus will no longer be operating under a reprographic (i.e. photocopying) license with Access Copyright. As a result, any photocopying and scanning from copyrighted works by students, faculty, staff and administrators on campus must be limited to what is allowed under the Copyright Act of Canada. A collection of information about copyright and how it might affect you is featured at http://www.uwindsor.ca/copyright.
Some of these adaptations are related to how the campus will operate under the Fair Dealing Policy and are featured in CLEW. For example, the "Message of the Day" will remind CLEW users that the University’s copyright changes are in effect. A link to the University’s copyright website, hosted by Leddy Library, can be found in the lower left corner of the CLEW navigation menu. Later this year, additional “Copyright Status” options will be added to the drop-down lists available in the Resources and Lessons tools.
Instructors are encouraged to link to any of the 55,000+ online full-text digital journals and e-books using the Add Citation List option in the Resources tool. While on campus, log into Google Scholar and search for a journal article or subject. If the article is available as a digital full-text through Leddy Library, you can import it into CLEW using the Add -> Add Citation List -> Search Google Scholar -> Import into Sakai option in "Resources". A more detailed outline of these steps and instructions for users off campus can be found in a short video.
Copyright is a large complex issue and it is constantly evolving. It is important for instructors to research and designate the copyright status of the materials that are being put onto their CLEW sites. The new website by the Leddy Library is a great place to begin!
To explore CLEW tools further and why you might want to use them, register for an upcoming workshop or “Name Your Topic” session available at http://www.uwindsor.ca/clewworkshops
Step-by-step instructions for each tool are available at http://www.uwindsor.ca/clewhowto. For more information contact clew@uwindsor.ca.
June 5, 2011
CLEW and Copyright - MOTD
Message of the Day (MOTD)
Subject: CLEW and Copyright
The University of Windsor promotes best practices regarding the use of copyrighted materials, including compliance with all applicable legislation. Members of the university community must become aware of how the Copyright Act impacts their activities on campus, including their use of CLEW, and ensure compliance with this law.
We have added a "Copyright Help" link to CLEW's navigation menu, on the left-hand side of the screen. Please take time to visit this link and to learn more about copyright law and the options available for the use of copyrighted works in CLEW.
August 22, 2011
Copyright Status Selection Mandatory - Announcement
Subject: Copyright Status Selection Mandatory with CLEW Upgrade
In order to comply with the Canadian Copyright Act with guidance from the Fair Dealing Policy currently in place, changes in the CLEW upgrade to version 2.7 will now require you to indicate the copyright status of all documents you post.
An example of this is found below (in the Resources tool):
Copyright Mandatory Option List
The same situation applies to students when uploading files to the Drop Box tool and My Workspace (Resources).
The Copyright Status options are described in detail at the Copyright&CLEW webpage.
If you have any further questions, please email copyright@uwindsor.ca.
Copyright Training Events (With CTL)
Copyright Fundamentals in the Classroom and Beyond
Wednesday, November 23, 2011, 10:00 AM – 12:00 PM
Instructors: Joan Dalton , Gwendolyn Ebbett
Copyright has become a topical issue in recent years as new technologies change the way we share, create and interact with information and with one another. Questions and confusion around copyright abound.
Let us help you through the quagmire by reviewing recent developments in the copyright landscape in Canada and by revisiting some legal fundamentals and offering assistance in how to make the best use of the vast amount of available print and digital content for teaching and learning.
Copyright & Online Education in a Nutshell
Wednesday, March 21, 2012, 1:00 PM - 2:00 PM
Instructor: Joan Dalton
Joan facilitated an online question and answer session about the implications of using creative content protected materials in an online course. Additional options for materials from available alternate sources to use without requiring permission (but still needing to cite) was also discussed. The session was conducted using Blackboard Collaborate for the Online Education half-course participants offered through CTL.
This article is intended to help individuals using CLEW, the University of Windsor's Sakai-Based LMS. You can search more help articles either by using the "search" box at the top of the page or using a special search feature. More help articles can also be browsed here.
The Sakai Educational Community License is deemed to be compatible with this sites Project:Copyrights which are under the Creative Commons 2.5 Licence.
We are constantly trying to improve the information in this Wiki.
If you notice any errors or omissions with this material, please advise the CLEW Team.
